14-Day · Texas GCs · Sub-Docs Desk

14-Day Texas Sub-Docs Desk Intensive

Stop hunting COIs, W-9s, and licenses the morning a job starts. We stand up a live Sub-Docs Desk for your active subs—vault statuses, collect kit, 60/30/7 expiry board, chase drafts you send, and three live calls— within 14 days of kickoff materials.

Book a free 20-minute sub-docs audit Get the free Expired-COI checklist

The problem (you already know it)

A sub swears they sent the COI. The PDF in your inbox is from March—or the wrong entity.
GL, auto, and WC expire on different dates. Spreadsheets go stale. Shared drives hide folders.
W-9s and licenses lag behind insurance. Someone notices at pay-app time or at the gate.
You are not “bad at systems.” You do not have a desk that runs every week.

Ironwood Labs builds the chase-and-organize desk so you are not scavenging PDFs at 6 a.m. We do not practice law and we do not promise coverage outcomes.

What’s included

1. DFY Sub Vault setup

Folders and statuses for COI, W-9, and license for up to 25 active subs in year 1 of engagement.

2. Magic-link collect kit

Copy plus a simple intake path your subs can use. No fake “enterprise platform” claims.

3. Expiry board (60 / 30 / 7)

Reminder schedule with human review before any send. Green / Yellow / Red so “don’t mobilize” is obvious.

4. Chase draft pack

Plain-language email templates you send to your own subs. Nothing cold-SMS’d. Nothing auto-blasted.

5. 14-day standup

Kickoff + mid + handoff calls on Zoom so the desk is actually live—not a login you forget.

6. Job-start checklist

One-pager gate: don’t mobilize until Green on the required lanes.

Bonuses (real tools, not fluff)

Bonus A

Texas Job-Start Sub Packet

Checklist plus sample request language you can reuse on every start.

Bonus B

Expired-COI 15-Minute Fire Drill

Process steps when a COI dies mid-job. Process only—not legal advice.

Bonus C

First 10 subs loaded with you

Screen-share onboarding so effort drops and the board starts with real rows.

Honest guarantee

If we don’t deliver the live Sub-Docs Desk (vault statuses + collect kit + expiry board + chase drafts + 3 live calls) within 14 days of receiving kickoff materials, we keep working at no extra setup fee until that desk is live, or we refund the unused setup fee.

This is a service-delivery guarantee—not a promise that you will pass an audit, satisfy an owner, or that any sub’s coverage is adequate. You remain responsible for contract requirements and insurance decisions.

First 3 clients — founder rate

$997 setup

Pay founding setup — $997

Optional continuity $149/mo

Then $1,500 setup for clients after the first three. Optional continuity: $149/mo after setup (tracker hosting, expiry reminders you approve, chase-draft refreshes, monthly desk review).

Book a free 20-minute sub-docs audit Free checklist

Clear limits: Not legal advice. Not insurance advice. No compliance outcome is promised. Ironwood Labs organizes documents, reminders, and chase drafts. The GC decides coverage adequacy and what the subcontract requires.

Book a free 20-minute sub-docs audit

We’ll map how many active subs you chase, where PDFs live today, and whether a Green/Yellow/Red desk would help. If it’s not a fit, you still leave with the free checklist.

Book a free 20-minute sub-docs audit

Prefer DIY first? Grab the free Texas GC Expired-COI 60/30/7 Desk Checklist.